Sub agreement Manager Job Vacancy: Columbia University (CU)

ICAP operates in Kenya through a Registered Non-governmental Organization Known as Centers for International Programs-Kenya to support HIV related programs in Central, Eastern and Nyanza.

Closing date: 10 Apr 2009
Location: Kenya - Nairobi

Location: Based in Nairobi with 40% travel within Kenya

Job Summary

The Sub agreement Manager has overall responsibility for the implementation and improvement of the Sub agreement component of the ICAP program, which is designed to provide financial and technical assistance to the host country- s health systems with the aim of improving infrastructure necessary to support HIV Care and Treatment programs.

General Responsibilities

• Maintain confidentiality of all privileged information regarding both human resource and fiscal matters.
• Strictly adhere to and incorporate the Standard Operating Procedures developed by ICAP in the day to day operations.
• Provide fiscal oversight of Sub-agreements, ensuring accountability of the sub award process.
• Work in collaboration with the entire ICAP team to strengthen capacity of site partners to manage Sub-agreement funds.

Specific Tasks

• Administer the pre-award assessment of Sub-agreement partners and guide on budget preparation.
• Review and revise Sub-agreement approval documents before submission to NY
• Coordinate funds disbursement process with NY office ensuring timeliness and adequacy of funds at all partner sites
• Lead the process of monitoring Sub-agreement deliverable and advise appropriate officers to take necessary corrective action.
• Review Sub agreement monitoring tools for suitability in monitoring of Sub agreement process and making suggestions for improvement.
• Provide overall guidance and supervision to the Sub agreement Accountants in the implementation of the Sub agreement component of the ICAP program
• Oversee the process of reports- review, feedback and guidance to site partners on reporting, budget implementation, financial management systems and compliance with ICAP, CDC and USAID rules and regulations.
• Generate monthly and quarterly financial monitoring and management reports as required by ICAP and the donor.
• Identify and meet training needs of new and existing Sub agreement accountants on all aspects of grants financial management and compliance.
• Provide timely and accurate management information through supervision of the maintenance of Sub agreement data base and filing systems.
• Develop training modules for strengthening financial management capacity of site partners.
• Lead the close out process for completed Sub agreements ensuring that all program deliverables and financial obligations are discharged
• Develop and implement a monthly work plan system to determine activities and targets for the period.
  

QUALIFICATIONS:

Education and Experience

• Bachelor- s degree in Finance, Accounting or relevant field.
• Professional Accounting qualification; CPA III/ ACCA III
• At least four years experience in international NGO funds management
• Experience in managing of USAID/CDC grants is desirable
• Familiarity with HIV/AIDS programming and /or local NGO management.
  

Other Essential Skills

• Excellent written and oral communication
• Computer proficiency in MS Office plus financial management accounting systems.
• Analytical and evaluation skills
• Ability to perform and prioritize multiple tasks
• Ability to coordinate and supervise staff.
• Strong teamwork abilities to complement individual initiative.
• Ability to work long and odd hours in order to meet targets.
• Ability to travel outside of Nairobi as required to perform duties.
  

How to apply

Please send your detailed curriculum vitae and cover letter to esi2101@columbia.edu on or before April 10 2009

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