Special Assistant to the Director, P3 Job Vacancy: United Nations Environment Programme (UNEP)

Closing date: 22 May 2009
Location: Kenya - Nairobi

The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

UNEP's Division of Communications and Public Information (DCPI) communicates UNEP's core messages to all stakeholders and partners, raising environmental awareness and enhancing the profile of UNEP worldwide. This post is located in the Division of Communications and Public Information of the United Nations Environment Programme at the Nairobi duty station.

Responsibilities

Under the supervision of the Division Director, the incumbent will perform the following responsibilities:

• Provide expert advice to and undertake diverse administrative and management tasks for the Director DCPI by setting up systems, organizing and co-ordinating the efficient functioning of the Director’s office, supervising, guiding and motivating staff.
• Prepare, participate in, analyze and follow-up meetings for the Director’s office.
• Act as Focal point to United Nations Office at Nairobi (UNON) for personnel, administrative, budget and financial issues and manage and coordinate the Performance Appraisal System (PAS);
• Act as Focal point in coordinating and managing programme planning, coordination and reporting on Implementation (internal monitoring/evaluation) of DCPI work programme and response to oversight bodies, through preparation of half-yearly progress reports on work programme activities and timely follow-up of Senior Management Group decisions;
• Perform special assignments as requested by the Director through initializing development of projects and participating in specific projects/activities as requested by the Executive Director/Deputy Executive Director’s offices.
  

Competencies

Professionalism: Proven conceptual analytical and evaluative skills and ability to conduct independent research and analysis, identifying issues, formulating options and making conclusions and recommendations. Ability to implement administrative policies/procedures. Knowledge and understanding of relevant UN administrative, financial and accounting policies and procedures an advantage. Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision;

Communication: Proven ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulate positions on issues, articulate options concisely conveying maximum necessary information, and make and defend recommendations; Teamwork: Demonstrated interpersonal skills and the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Managing performance: Ability to monitor and appraise programme implementation progress against milestones; Building trust: Ability to place confidence in colleagues, staff members and clients, provide an environment in which others can talk and act without fear of repercussions.

Qualifications

Education: Advanced university degree (Masters or equivalent) in business administration, information management, social sciences or other related fields or a first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience: A minimum of at least 5 years of progressively responsible experience in administration and management of which some should be at the international level.

Languages: English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in oral and written English is required. Knowledge of another UN language would be an asset.

Other Skills: Excellent computer skills are required.

How to apply

www.unep.org/vacancies (See Professional Positions)

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